We are seeking a highly organized, proactive, and versatile professional to fill a dual role as Project Manager & Executive Assistant . This individual will lead and manage key projects from concept to completion while also supporting executive leadership with administrative and strategic tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys being hands-on, and is comfortable with both high-level planning and day-to-day execution.

• Plan, manage, and execute cross-functional projects ensuring timelines, budgets, and deliverables are met.
• Track project milestones and deliver progress reports to stakeholders.
• Collaborate with internal teams and external vendors to keep projects on track.
• Identify and resolve project risks or roadblocks proactively.
• Maintain project documentation, timelines, and status reports.
• Coordinate resources and manage task assignments.

• Provide administrative support to the CEO and/or executive team/physician partners including calendar management, travel coordination, and meeting preparation.
• Assist with communications, including drafting emails, memos, presentations, and reports.
• Attend meetings, take detailed notes, and follow up on action items.
• Help manage priorities and workflow of the executive office.
• Conduct research, prepare briefing materials, and support decision-making.
• Maintain confidentiality and handle sensitive information with discretion.

• 6+ years of experience in project management, operations, executive assistance, or a related field.
• Bachelors Degree/Masters Degree Preferred
• Proven track record of managing complex projects with multiple stakeholders.
• Excellent organizational and multitasking skills.
• High proficiency with productivity tools (e.g., Google Workspace, Microsoft Office, project management software like Asana, Trello, or Monday.com).
• Strong written and verbal communication skills.
• Comfortable taking initiative and wearing multiple hats.
• Ability to work independently with minimal supervision.
• Experience working directly with executive leadership is a plus.
• PMP or other project management certifications are a plus but not required.

• Proactive problem-solver and quick learner.
• Detail-oriented with a strong sense of accountability.
• Calm under pressure and able to pivot quickly.
• Trustworthy, professional, and discreet.