Job Description

We are seeking a highly organized and detail-oriented Legal Assistant to join a prestigious global law firm. This role provides essential administrative support to attorneys, ensuring seamless office operations and efficient workflows. The ideal candidate will have a strong understanding of legal business functions, exercise sound judgment, and uphold strict confidentiality while delivering exceptional service to both internal teams and external clients. Success in this role requires adaptability to diverse work styles, a commitment to professionalism, and the ability to navigate a fast-paced, dynamic legal environment.

Responsibilities

• Manage complex calendar and email communications, prioritizing messages, and responding on behalf of attorneys when appropriate.
• Proofread all documents and correspondence to ensure accuracy of copy, grammar, punctuation, and syntax.
• Receive, screen, and route telephone calls, conference calls, and messages to attorneys, clients, and business professionals with a high degree of professionalism.
• Process incoming and outgoing mail and deliveries and distribute promptly upon receipt.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa documentation for attorneys and clients; maintain travel expenses.
• Prepare, format, edit, and finalize documents (e.g., correspondence, charts, motions, briefs, pleadings, exhibits, contracts) using MS Office and other Firm software.
• Organize and manage electronic and physical court filings, clerical functions, and workflow.
• Accurately input, edit, and finalize attorney daily time entries using the Firm billing system ensuring compliance with time entry policies and client billing guidelines.
• Plan and coordinate internal/external meetings, conferences, events, scheduling, logistics, and catering services.
• Prepare materials for meetings, such as agendas, presentations, and spreadsheets, and ensure preparedness.
• Track and organize material and information related to attorney leadership roles within the Firm, in bar, and in other professional organizations.
• Assist in client relationships, maintain contact lists, track client interactions, and prepare reports.
• Handle confidential and sensitive information with discretion and following Firm policies.
• Perform a variety of tasks, including processing new client/matter reports, and running conflict checks.
• Transcribe and revise digital audio recordings and other dictated materials.
• Delegate tasks to appropriate resources and ensure timely and accurate completion.
• Proactively handle regular activities without prompting and provide advance notice of potential issues or delays.
• Perform other duties as assigned or as judgment or necessity dictates.

Ideal Experience

• Bachelor’s degree preferred.
• Minimum of 5 years of experience as a legal secretary or in a similar role.
• Proficiency in Microsoft applications.
• Experience with document management systems (DMS).
• Strong organizational skills and attention to detail.
• Excellent analytical, judgment and problem-solving abilities.
• Superior interpersonal and communication skills.
• Ability to work harmoniously and effectively with others.
• Ability to maintain confidentiality and exercise discretion.
• Ability to work under pressure and manage multiple projects with competing deadlines.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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